Washington Charter Bus Rentals

A charter bus is a large, comfortably operated motorcoach that is rented by a group for private transportation to and from specific destinations on a custom schedule. Unlike public buses or fixed-route services, a charter bus operates entirely at the direction of the client, making it ideal for group travel to events, tours, or multi-day trips. Modern charter buses typically seat 40–56 passengers and come equipped with amenities such as reclining seats, climate control, onboard restrooms, Wi-Fi, and entertainment systems.

Charter Bus Company Washington offers one of the largest and most diverse fleets of buses in Washington, DC, and the Mid-Atlantic region, including Alexandria, Arlington, Fairfax, Baltimore, and beyond. Our fleet includes full-size 56-passenger motorcoaches (Van Hool CX45, Prevost H3-45, MCI J4500, Setra S417), mid-size 35- to 40-passenger coaches (Grech EG40, Van Hool CX35), mini-buses for 18 to 32 passengers (Grech Motors GM33/36, Turtle Top VT3), and several models of party buses, sprinter vans, and executive/limo coaches. We also offer school buses (Thomas Built, Blue Bird Vision) for local shuttles and special events. Many vehicles are available in multiple colors (black, white, silver, custom wraps) and can be upgraded with executive or luxury interiors.

Most full-size charter buses include reclining seats with headrests, individual reading lights, climate control, overhead parcel racks, underfloor luggage bays, PA system, DVD player with flat-screen monitors, and a restroom. Many newer coaches offer free onboard Wi-Fi, 110V power outlets or USB ports at each seat, and Bluetooth-enabled sound systems. Optional upgrades include leather seating, forward-facing tables, hardwood-style flooring, LED accent lighting, and custom branding or signage. Smaller mini-buses may have high-back cloth or vinyl seats, basic A/V system, and limited luggage space but can also be equipped with Wi-Fi and USB charging.

Yes, our Washington charter buses have ample luggage space for large groups traveling with personal belongings or equipment. Full-size motorcoaches are equipped with spacious undercarriage luggage bays that can accommodate one large suitcase per passenger, as well as overhead compartments inside the cabin for carry-on items like backpacks, briefcases, or smaller bags. For most trips, you can plan on bringing one bag underneath and one bag in the overhead compartment per person. If your group has additional or oversized items—such as sports equipment, musical instruments, or trade show materials—let us know in advance so we can arrange a vehicle with sufficient storage capacity.

Yes, Charter Bus Company Washington can provide ADA-accessible buses in Washington and any surrounding area, including Arlington, Alexandria, Bethesda, and Silver Spring. Many of our larger motorcoaches and several mini-bus models are available with wheelchair lifts, wider aisles, and designated securement areas for passengers with mobility devices. These vehicles also feature accessible restrooms and priority seating near the front of the coach. If you need an ADA-compliant bus, please specify your requirements when requesting a quote so we can assign a suitable vehicle and ensure all accessibility needs are met.

Charter Bus Company Washington services every type of trip you can imagine across Washington, DC, and the entire DMV region. We regularly handle school field trips to the Smithsonian, the National Zoo, or the Capitol; corporate event shuttles for government agencies, law firms, and tech companies; wedding guest transportation to venues in Georgetown, Capitol Hill, or Northern Virginia; sports team travel for local leagues and college athletics; airport transfers to DCA, IAD, and BWI; and multi-day tours for senior groups, church outings, or sightseeing visitors. We also provide custom packages for political rallies, protest marches, film production crews, and military movements.

Yes, we absolutely offer long-distance charter bus rentals to and from Washington, DC. Our company frequently handles multi-day and interstate trips across the entire East Coast and beyond. Popular destinations include New York City, Philadelphia, Boston, Richmond, Virginia Beach, Raleigh, Charlotte, Atlanta, Pittsburgh, and even Chicago or Orlando. We can also provide one-way or round-trip service to major airports like Dulles, BWI, and Reagan National. Our team is experienced in coordinating complex itineraries with multiple stops, overnight layovers, and custom pickup/drop-off locations. No trip is too far or too complicated for our dispatchers and drivers to handle.

It costs $170 to $400+ per hour on weekdays, $190 to $500+ per hour on weekends, $1,800 to $3,800+ per day, and $6.00 – $9.95 per mile. You can learn more about pricing on our pricing page or call our team to get an instant quote.

Several factors can affect the price of your charter bus rental in Washington, DC. The biggest variables are the size and type of vehicle (minibus vs. full-size coach), the length and duration of the trip (mileage, number of days), and the time of year. Peak seasons—such as spring for school trips and summer for tourism—can drive up rates due to high demand. Additional costs may include tolls, parking fees, lodging for the driver on overnight trips, and any special amenities requested (Wi-Fi, PA system, custom branding). Local events like Cherry Blossom Festival, major sports games, or political rallies can also impact pricing and availability.

Charter Bus Company Washington is a reputable company to book a Washington charter bus from because we offer decades of experience, one of the largest and most diverse fleets in the region, and a commitment to customer service that sets us apart from other providers. We are compliant with all DOT regulations. Our company has earned five-star reviews from schools, Fortune 500 companies, government agencies, sports teams, and event planners across the region. We offer 24/7 support, transparent pricing, modern vehicles with the latest amenities, and a satisfaction on every trip. When you book with us, you get a reliable team that cares about your experience from start to finish.

It’s best to book your Washington charter bus as early as possible—ideally 3 to 6 months in advance—to ensure the best availability and pricing, especially if your trip falls during a busy season or coincides with major events like the Cherry Blossom Festival, school graduations, or political rallies. Spring and fall are peak times for tourism, school trips, and corporate events in DC, so buses can book up quickly. For trips requiring multiple vehicles, specialty coaches, or ADA-accessible options, even more lead time is recommended. Last-minute bookings are possible but may be subject to limited availability and higher rates.

Yes, we require a deposit at the time of booking to have your reservation. The deposit amount is typically a percentage of the total rental cost and can be paid by credit card, ACH transfer, or company check. The remaining balance is due prior to the departure date—usually 7 to 14 days before the trip begins. For last-minute bookings made within the payment window, full payment is required upfront. Our team will provide a detailed payment schedule and invoice upon confirmation of your reservation.

Your quote includes the rental of the bus, driver’s wages, fuel, insurance, and any standard onboard amenities (Wi-Fi, power outlets, A/V system). Additional expenses such as tolls, parking fees, and driver lodging or meals are not included and are the responsibility of the client. For example, parking passes at local stadiums like Nationals Park or Capital One Arena can range from $50 to $200 depending on the event and lot. Our team will outline all anticipated costs and can estimate additional fees based on your itinerary.

You can get a quote from Charter Bus Company Washington by calling our 24-hour reservations team at 240-981-8330 or by using the online quote form on our website. Simply provide details about your trip—such as the date, pickup location, destination, number of passengers, and any special requirements—and we’ll generate a personalized quote in minutes. Our process is fast, easy, and obligation-free. If you have a complex itinerary or need multiple vehicles, our agents are available by phone 24/7 to assist with custom quotes and answer any questions.

Yes, you can request a specific bus model, color, or interior configuration when booking your rental. Our fleet includes vehicles in black, white, blue, red, silver, grey, and even custom wraps for corporate branding or special events. If you have a preference for a particular make or model—such as a Prevost, Van Hool, MCI, or Setra—let our team know when requesting a quote. We’ll do our best to accommodate your request based on availability and will confirm the exact vehicle assigned prior to the trip. Special requests for luxury or executive coaches are also welcome.